Is Remote Online Notarization (RON) the same as electronic notarization?

No, Remote Online Notarization (RON) and electronic notarization are distinct processes, each with its own set of protocols and requirements. The primary difference lies in the manner and location in which the notarization process is conducted, especially concerning the physical presence of the signer relative to the notary.

Electronic Notarization, often referred to as eNotarization, is a process that involves the use of digital tools to execute the notarial act. In electronic notarization, both the notary and the document signer use electronic signatures to sign documents, and the notary affixes an electronic seal. However, this process still requires the signer to be physically present in front of the notary. The main distinction from traditional notarization is the use of electronic signatures and seals instead of paper documents and ink stamps. Despite this modernization, the requirement for the signer to physically appear before the notary remains unchanged.

Remote Online Notarization (RON), on the other hand, takes the digital aspect a step further by allowing the entire notarization process to occur over the internet using secure audio-visual technology. This means that the notary and the signer do not need to be in the same physical location; they can communicate and complete the notarization process remotely. RON includes robust methods for verifying the signer's identity digitally, such as knowledge-based authentication (KBA) and credential analysis, ensuring the process meets legal standards for notarization. The session is recorded, and digital tools are used for signing and sealing documents, providing a comprehensive digital record of the transaction.

The distinction between RON and electronic notarization is significant because it highlights the evolving nature of notarial practices to accommodate the demands of a digital world. RON offers greater flexibility and accessibility, removing geographical barriers and making it more convenient for individuals to have documents notarized. It is especially beneficial for people living in remote areas, those with mobility issues, or individuals who need to notarize documents involving parties in different locations.

While RON has been widely adopted and continues to gain legal recognition across many states, it's important for notaries and those seeking notarial services to understand the differences between these two types of notarization. Each state has its own regulations governing electronic and remote online notarization, including specific requirements for technology, security, and the process itself. As such, individuals and businesses looking to utilize these services should familiarize themselves with the laws and standards applicable in their jurisdiction to ensure compliance and the legal validity of their notarized documents.

In summary, while both RON and electronic notarization modernize the traditional notarization process by incorporating digital tools, the requirement for physical presence distinguishes electronic notarization from RON. As the legal and technological landscapes continue to evolve, understanding these differences is crucial for effectively navigating the notarization process in today's digital age.